If an organization does allow syncing calendars to Outlook, typically you will have to give the organization’s IT department permission to delete everything on your device.Sometimes it is not even possible to sync an account to a particular instance of Outlook due to corporate I.T.This results in lots of meeting conflicts / double bookings. When colleagues at one of your organizations use the Outlook Scheduling Assistant, they still only see your calendar for that organization - not the other calendars you have synced in Outlook.If you use Outlook on multiple devices, you will have to repeat the sync setup on each of those devices. Synced Outlook calendars are only synced to that particular instance of Outlook.If you do choose the free way, there is still a cost… Outlook’s Built-In Features for Managing Multiple Calendars Have Many Shortcomings First we will go over the free (and painful) way, and then we will go over the cheap and painless CalendarBridge way. This article is going to focus only on calendars that are synced to Outlook, since it is the only type of calendar in Outlook that we can truly rely on if we don’t want missed or conflicting meetings. Likewise, subscribed calendars updating only every 3 to 24 hours means they are not reliable in preventing missed meetings and double-bookings. Since imported calendars are one-time snapshots they are not much help to those of us trying to manage multiple calendars that can change at any moment.
Note: This update can take more than 24 hours, although updates should happen approximately every 3 hours.
This is a good way to track events that change frequently, like movie times or a school calendar. Whenever the owner of a calendar you’ve subscribed to makes changes to the events, updates your calendar. Subscribing to an online calendar connects it to your calendar. This is a good way to add events to your existing calendar that aren’t going to change, like tide tables or phases of the moon. Your calendar doesn’t refresh the imported events automatically - even if the calendar’s owner makes an update. ics file, you get a snapshot of the events in the calendar at the time of import. Here’s how Microsoft explains the difference between subscribing and importing a calendar When you add an email account to Outlook and the corresponding calendar automatically comes along for the ride, that is a synced calendar.
Outlook for iOS – software that you install locally on your iOS device.Outlook for Android – software that you install locally on your Android device.Outlook for Mac – software that you install locally on your Mac.Outlook for Windows – software that you install locally on your Windows machine.It will help to first get some background and terminology out of the way.ĭon’t want to become a calendar technology expert, but still want all your calendars in Outlook? Jump to the CalendarBridge solution. The different flavors of Outlook, types of calendars, and methods of adding calendars to Outlook makes calendar management using Outlook surprisingly confusing and complicated.
This article will walk you through how to get all your Office 365, Microsoft 365,, GSuite, and Gmail calendars synced together in Outlook so that all of your calendars reflect your true availability across all your accounts. To sync multiple calendars in Outlook is particularly problematic when you have one or more Google calendars and/or multiple Microsoft accounts. If you have multiple Microsoft and/or Google email accounts, syncing all those calendars is a crucial step to avoiding missed and conflicting meetings. Looking to sync Google and Outlook/Microsoft calendars in Google Calendar? See this post instead.)